Job ID: VA-649803 (97890422)
Project Manager (PMP must) with BPR, Visio, budget/financial, Waterfall, Iterative, Agile, Contract/Grant management, MS Project and VA experience
Location: Richmond VA (VDH)
Duration: 12 months
*local candidates strongly preferred
*candidates will telework now (after coming to office to pick up laptop). Once restrictions are lifted, candidates will be required to work onsite daily M-F 8-5pm, NO exceptions
**Current Project Management Professional (PMP) from the Project Management Institute (PMI), NO other certifications are accepted
Candidates should be willing to come onsite for some portion of the week now.
Skill Required / Desired Amount of Experience Expertise Rating Move
Demonstrated experience in organizing, planning, and managing information technology related projects ranging in size/scope from low risk/complexity Required 8 Years
Knowledge of business process engineering methods (ability to create process flow diagrams using Visio or similar tool) Required 8 Years
Possess good knowledge of planning and strategizing financial and budgeting issues Required 8 Years
Possess excellent organizational skills; strong attention to detail, with the ability to follow-through Required 8 Years
Ability to perform in cross-functional team approach and job responsibilities Required 8 Years
Experience with basic financial management skills including developing and monitoring budgets and financial reporting Required 8 Years
A multi-tasker with ability to work under pressure; self-directed and independent Required 8 Years
Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail Required 8 Years
Excellent verbal and written communications skills Required 8 Years
Excellent facilitation, collaboration, negotiation, and presentation skills Required 8 Years
Knowledge and experience using multiple project management methodologies such as Waterfall, Iterative, and Agile Required 8 Years
Contract and/or Grant management Required 8 Years
Must be able to operate effectively in a changing environment with multiple priorities Required 8 Years
Experience with Microsoft Project, or similar project and portfolio management tool, to create robust schedules with task dependencies Required 8 Years
Current Project Management Professional (PMP) from the Project Management Institute (PMI), NO other certifications are accepted Required 8 Years
Understanding of and (experience with) Commonwealth of Virginia project management standards Desired 8 Years
Bachelor’s Degree or equivalent experience Desired 8 Years
Grant Project Manager to oversee the implementation of a grant to improve health IT systems, by upgrading legacy systems and bringing in additional resources to support the initiative, and position the Agency for the future.
The Grant Project Manager will work with multiple offices and teams within the Agency to provide leadership and direction to the project. The Grant Project Manager will assume responsibility for all grant monitoring and reporting details. Follow standard project management industry practices such as the PMI’s framework. Understand business and technical objectives of the project and work closely with the project sponsor. Establishes project organization and methodologies and defines roles and responsibilities. Documents risks and develops mitigation plans. Manages scope. Negotiates resources. Communicates to stakeholders and the project sponsor. Identifies, tracks, and ensures resolution of issues and removal of barriers. Management responsibility over the achievement of performance, and objectives of a project, its contracts and expenditures. Ensures that the project plan is updated and maintains tasks, schedules, estimates, and status. Disseminates information to team members and customers and agency management.
? Manage all aspects of the grant throughout the project lifecycle to ensure they are completed on time and within scope and budget
o Define, document, and manage project scope, schedule and budget. Develop project charter and work plan tracking budget and schedule progress via appropriate metrics.
o Develop, maintain, and distribute standard project management artifacts (including but not limited to risk assessments, project charter, RACI (Responsible, Accountable, Consulted, and Informed) matrix, communication plan, project schedule, status report)
o Ensure applicable project documentation is complete, current, and stored appropriately
o Manage projects within the larger VITA procurement and project management governance processes.
? Provide oversight to ensure the grant is implemented according to the operational and financial needs of the Agency.
? Create and implement a communication plan. Ensure relevant staff are informed of upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities. Identifies, tracks, and ensures resolution of issues and removal of barriers.
? Perform financial and administrative functions to ensure successful execution of grant process.
? Prepare financial or budget plans and allocation along with the planning and finance department in accordance with each requirement.
? Provide detailed reports to stakeholders and agency management with respect to the status of the project and expenditures.
? Facilitate project conference calls, status meetings, planning sessions, and provide for meeting notes.
? Be a consultant to stakeholders and communicate project status throughout the project lifecycle.
? Proactively identify and mitigate project risks and issues. Directs corrective actions in any area where performance falls below objectives.
? Manage project resources, overseeing day-to-day task execution.
? Monitor documents, reports and other related communications connected with the grant.
? Utilizing system based project management applications, collaboration applications, and MS Office applications; Planview, SharePoint, Project Management software, Google Meets, Teams, etc.