Job ID:CT-CJIS (96590228)
Hybrid Procurement PM with ERP, data analytics, quotes, vendor liaison, record keeping, contract/costing database maintenance and public safety/government experience
Location: Hartford, CT
Duration: 12 months
Required Skills/Experience
Information Systems Admin minimum two (2) years of professional-level experience in information systems administration or procurement Novice (1-3 Years) No
Bachelor’s Degree Bachelor’s Degree with course work in technology, supply chain management, business, criminal justice or a closely related field Proficient (4-6 Years) No
Minimum Qualifications
Bachelor’s Degree with course work in technology, supply chain management, business, criminal justice or a closely related field; AND minimum two (2) years of professional-level experience in information systems administration or procurement; OR an equivalent combination of education, training, and experience. Experience in public safety or public sector is desired. Certifications are desired.
Working knowledge of public safety software and applications is desired.
Software procurement experience mandatory
Knowledge of excel, pivot tables, data analytics and reporting, ERP systems
Experience with obtaining quotes following procedures
Vendor liaison
Creation of databases containing contracting and costing information
Record keeping principles and practices.
Preferred Qualifications
Performing administration support in a highly detailed fashion including managing large spreadsheets with no error
Communicating effectively in oral and written forms.
Working with users, staff, and vendors to troubleshoot and resolve procurement problems with paperwork and systems.
Training others in policies and procedures related to technology procurement and workflow
Establishing and maintaining effective working relationships with those contacted in the course of work.
Establishing priorities, coordinating multiple activities, and meeting critical deadlines established by others.
Reading, interpreting, and formulating specifications and contracts.
Specific Services Required
Collaborate with IT team members to assemble and coordinate the procurement documentation packages for staff augmentation requests, software and hardware acquisitions; including planned upgrades and maintenance, ensure full funding for associated maintenance licenses, support solution life cycle activities, including through deployment and decommissioning.
Work with Finance to coordinate invoices and timely processing through A/P
Work with leadership to identify and define processes and overall flow for procurement paperwork, issues, and opportunities to improve efficiency and effectiveness
Help ensure timely delivery of technology products (hardware and software) within allocated budget and schedule; coordinate vendor quotes/research on system upgrades for IT team members who will determine feasibility, cost, time required, and compatibility with current systems.
Prepare cost comparisons of equipment and software considered for purchasing
Assist in technology policy, processes, and procedures for procurement documentation within the CJIS Team
Stays current on advancements in technology; identifies and assesses opportunities to improve processes for the benefit of internal users and the public.
Other business operations tasks as assigned by senior staff-must be flexible and receptive to supporting
Meet on-time and in full all SLAs for assigned responsibilities
Develop and maintain trusting stakeholder relationships across Operations, Business and Agency stakeholders
Represents CJIS with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.