Job ID: MNSITE-3597 (90091211)
Remote/Local MN Govt Modernization BA/PM/Architect (15+) with data analysis/reporting/visualization, migration and education experience
Location: St. Paul, MN (MDE)
Duration: 6 Months
Desired Vendor Qualifications
• Five (5) years’ experience conducting large-scale IT or modernization initiatives.
• Two (2) engagements lasting more than six (6) months managing multi-disciplinary project teams.
• Five (5) years’ experience performing process mapping, requirements gathering, and documentation.
• Five (5) years’ experience in data analysis, reporting, and visualization for enterprise-level environments.
• Five (5) years’ experience designing enterprise-level application architectures.
• Two (2) or more modernization or migration projects involving multiple interconnected applications.
Deliverables
Phase 1 Deliverables
Deliverable #1: Project Planning & Kickoff Meeting
• Conduct a project kickoff meeting with MNIT and MDE stakeholders within two weeks of project start.
• Conduct additional planning sessions as necessary to identify approach and methodology.
• Deliver a detailed project plan including methodology, milestones, and resource assignments.
• Provide a project organization chart and communication plan identifying key roles, responsibilities, and reporting structure.
Deliverable #2: Current State System Inventory Report
• Conduct up to 15 interviews with key MDE/MNIT stakeholders
• For the 52 School Finance applications identified, provide a visual map of the architecture including dependencies, integrations, and data exchanges among systems.
Deliverable #3: Application Health and Risk Assessment
• Evaluate 52 applications for end-of-life (EOL) status, supportability, and security risk.
• Develop a risk and impact matrix highlighting system criticality and potential failure impact.
• Identify opportunities for technical debt reduction and modernization priorities based on security and risk.
Phase 2 Deliverables
Deliverable #1: Benchmarking
• Provide a report that benchmarks MDE’s current system landscape and modernization maturity against up to three (3) other state education agencies with comparable size and funding models. (Peer states should be selected in consultation with MDE and MNIT based on comparable funding structures, governance complexity, or modernization maturity.)
• Identify up to 5 modernization approaches, technology platforms, and governance models used by peer states
• Deliver both a comparative summary table and a written report highlighting insights and actionable takeaways.
Deliverable #2: Modernization Options and Recommendations
• Deliver a report that presents alternative modernization approaches (re-platform, replace, consolidate) for the 52 applications, and all external reports, prioritized based on risk level
• Include recommendations to reduce MNIT operational dependency and improve support sustainability.
Deliverable #3: Strategic Modernization Roadmap
• Deliver a phased roadmap outlining short-, mid-, and long-term modernization initiatives.
• Include estimated budgets, timelines, and dependencies between modernization efforts.
• Define measurable success metrics and KPIs for each modernization phase.
Deliverable #4: Final Report, Executive Updates, and Communications
• Deliver a comprehensive final report summarizing findings, assessments, and recommendations to up to 3 stakeholder groups.
• Include executive summary suitable for presentation to MDE Cabinet, Leadership and MN State Legislature.
• Provide a messaging toolkit for leadership and legislature.