SharePoint Architect (MCA must) with upgrade/migration, farms, UX, template/branding/design, audit, QA, SharePoint Online and InfoPath experience

Job ID: MN-18P031 (912590511)M

SharePoint Architect (MCA must) with upgrade/migration, farms, UX, template/branding/design, audit, QA, SharePoint Online and InfoPath experience

Location: St Paul MN (Metropolitan Council)
Duration: 12 months

Scope of Services
Architecture:
The proposer should provide a Microsoft certified SharePoint Architect as part of their team. The Architect will be expected to develop a new architecture and site design for SharePoint upgrade. The architect will be expected to participate in project meetings providing updates, statuses and recommendations as a key role for this process.
The Architect will perform the following tasks:
Task 1
• Assessment of the existing environment to explore SharePoint’s architecture, audit SharePoint farms and define the migration model.
o Deliverable: Report of findings and recommendations.
Task 2
• Create and develop architecture for new internal intranet
Deliverable: Preliminary Design plan and development schedule and a final Council approved design plan and schedule.
Task 3
• Construction of new SharePoint environment based on development plan. The environment must include or achieve the following features:
o Custom navigation through the new SharePoint Online environment for ease of use. This will need to be determined through a UX program. Proposer should include a UX work plan in their proposal.
o Site template creation for customizations that can be utilized for similar department/business needs
o Implementation of Council branding and design
o Improved search functionality
o Data tagging and content classification best practices
Deliverable: Completed intranet in a test virtual environment
Qualifications/Experience: The following should be noted in resumes provided for the architect or in the firm references.
• Experience in building a durable architecture from scratch and improving legacy architecture

Migration:
Task 4:
• Audit SharePoint farms and define the migration model.
o Deliverable: Report of findings and migration model
Task 5:
• Analysis of current SharePoint solutions, including site collections and sites in terms of their structure and purposes, permission management model, complexity of customization and more.
o Deliverable: Report of findings and recommendation
Task 6:
• Develop migration plan to move content from current SharePoint environment to new SharePoint Online environment. The Council will provide a list of sites to migrate and priority plan that must be incorporated into the migration plan to the selected consultant. Content should be migrated in the shortest timeframes without disruption to business processes.
o Deliverable: Preliminary and final migration plan. Plan should include sequence of the movement of sites and contents with a specific timeline.
Task 7:
• Migration of lists, libraries and content from current SharePoint site to SharePoint Online. As a part of this stage, we also reset workflows, reorganize content, restructure sites and site collections, fix or recode customizations, provide custom branding, etc. Continuous QA/QC while in test environment is will conducted by consultant.
o Deliverable: Migration mapping.
• Migration of customized forms, InfoPath forms and views to SharePoint Online. As a part of this stage, we also reset workflows, reorganize content, restructure sites and site collections, fix or recode customizations, provide custom branding, etc. Continuous QA/QC while in test environment is will conducted
o Deliverable: Migration mapping
Task 8:
• Testing of the new environment to control functional equivalency, reveal and resolved possible performance issues and identify security issues for Council staff to resolve.
o Deliverable: Preliminary and final testing plan for migration from test to production environment.
o Deliverable: Final test of migrated content to production to ensure all content was migrated successful.
Task 9:
• Training for site SharePoint administrators and developers on migrated content and environment. Proposers should plan on one, 8 hour training session to be held at 390
Robert Street St. Paul, MN for up to 20 Council staff. A training manual should be provided for each participant.

Background
The Metropolitan Council is going to transition from on premises SharePoint 2010 to SharePoint Online no later June, 2019. The Council is soliciting a consultant to provide a new architecture and conduct a migration of the current version to new version. Currently, there are roughly 4,000 users and 750 sites enterprise wide.
The selected consultant is expected to play a key role with Council staff in the execution of this migration. The Council will provide a project manager, a project team of applications developers, business systems analysts, and site administrators to assist in the execution of the migration. The Council will designate a Council project manager who will be the vendor point of contact for this process. The proposers should designate a single point of contact for their firm.
The Council will provide on site work facilities to include desktop computers, access to the Council network and meeting spaces at 375 Jackson St, St. Paul or 390 Robert St. St. Paul, MN. Some work may be done virtually at the discretion of the Council Project
Manager. On site and virtual work will be designed in the deliverable noted below.

Council Project Management Approach: Proposers are encouraged to recommend an alternate project management approach which increase value for the Council.
The Council assumes that task 1, 4 and 5 can be run concurrently. The Council assumes that tasks 5-9 will be dependent on the successful completion of task 3.
It is anticipated that at the start of the project, the consultants will need to attend up to two meeting per week for up one month (8 meetings). After that, consultants should
plan on attending weekly meetings until the migration has been successfully completed.
For the purposes of proposing, assume all meetings must be attended on site at one of the facilities listed above.

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