Govt HR EDMS Consultant with Benefits, Recruitment, ER, statutes, AEM workflow, audit, SAP BW/BO, Tableau and PCM experience

Request ID: BL-9602-1 (98891120)

Govt HR EDMS Consultant with Benefits, Recruitment, ER, statutes, AEM workflow, audit, SAP BW/BO, Tableau and PCM experience

Location: COLUMBIA,SC
Duration: 12 Months
Remote Availabilty:0%

REQUIRED SKILLS (RANK IN ORDER OF IMPORTANCE):
• Understanding of full scope Human Resources operations, including the functional areas of Benefits, Classification and Compensation, Employee Relations and Recruitment.
• Experience managing and maintaining employee personnel files
• Working knowledge of state and federal statutes and regulations regarding Human Resources management and related privacy compliance.
• Excellent communication skills (both oral and written) and ability to work effectively with diverse groups, including Human Resources and Security & Technology teams, and the EDMS vendor, as well as front-line and agency management
• Problem solving
• Timely and quality decision making
• Must display initiative and the ability to work successfully under limited supervision
• Ability to manage multiple projects through flexibility, prioritization and strong results orientation
• Strong organizational and time management skills

PREFERRED SKILLS (RANK IN ORDER OF IMPORTANCE):
• SCEIS data entry (proficiency in both personnel action-PA, and organizational management-OM)
• Electronic Data Management System architecture creation

Required Education:
A Bachelor’s Degree in Business and 7+ years of experience in Business or a related area.
OR 15 YEARS OF EXPERIENCE IN LIEU OF DEGREE
PREFERRED EDUCATION/CERTIFICATIONS:
A master’s degree in business and 15+ years of experience in business or a related area.

Experience:
Administrative Problem Solving Skills Yes 1
Administrative Verbal Communication Skills Yes 1
Administrative Written Communication Skills Yes 1
Miscellaneous Government experience Yes 2 Expert Currently Using 6 + Years
Miscellaneous HRM EXPERIENCE Yes 1 Expert Currently Using 6 + Years
Miscellaneous Time Management Yes 1
SAP Experience with SAP, Business Warehours, Business Objects, Tableua, PCM No 3 Advanced Currently Using 6 + Years

Additional Skills: REQUIRED SKILLS (RANK IN ORDER OF IMPORTANCE):
• Understanding of full scope Human Resources operations, including the functional areas of Benefits, Classification and Compensation, Employee Relations and Recruitment.
• Experience managing and maintaining employee personnel files
• Working knowledge of state and federal statutes and regulations regarding Human Resources management and related privacy compliance.
• Excellent communication skills (both oral and written) and ability to work effectively with diverse groups, including Human Resources and Security & Technology teams, and the EDMS vendor, as well as front-line and agency management
• Problem solving
• Timely and quality decision making
• Must display initiative and the ability to work successfully under limited supervision
• Ability to manage multiple projects through flexibility, prioritization and strong results orientation
• Strong organizational and time management skills

SCOPE OF THE PROJECT:
This consultant would contribute to the following:
• SCEIS data compliance (includes data entry and audit/compliance reviews)
• Conversion of HR forms to workflows in the adobe experience manager platform (includes requirements gathering, development, testing and implementation)
• Electronic Data Management System (EDMS) effort to convert existing full paper personnel files to electronic filing cabinet system (includes requirements gathering phase through back file conversion and full system implementation)
• Data Classification and Privacy (includes review of all HR files stored on the agency network to determine suitability for further retention or destruction, classifies files/folders according to the sensitivity of the data housed therein)

DAILY DUTIES / RESPONSIBILITIES:
• Oversee the design, testing, and implementation of an automated enterprise content and electronic business document management for the Human Resources area. Manage the delivery of the system to HR employees. Develop document materials and conduct training on the established system. Manage and review the input of new information to be part of the new system. Partners with the EDMS vendor and SCDOR PMO and Security & Technology Services teams for the full scope of the project, including from the initial requirements gathering phase through the back file conversion process and full system implementation and rollout.
o Develop an overall design of an Electronic Business Document Management System that meets the needs of the Human Resources team.
o Coordinate, test and validate the implementation of the design in the Document Management System and related systems
o Coordinate and prepare the existing electronic documents for importation into the Document Management System
o Coordinate the prepare the existing paper documents for importation into the Document management System
o Document the processes and procedures related to the Document management System and the ways the SCDOR will access it and use it
o Document the changes in the way Human Resources will conduct their day to day operations while using the system
o Manage the roll out of the system to employees including end user training
o Assess needs and provide training to include how to import new documents (both electronic and paper) into the document Management System along with how to search for existing documents and exporting/updating of documents already in the system.
o Manage, review and validate the input of new information/documents into the system
o Identify and document the use of workflows to automate tasks, including: defining the workflow, identifying each step of the workflow, determining end user roles and responsibilities to perform the function and the time necessary to perform the function, and conduct testing and validation of the workflows.
o Identify and document any interfaces to other electronic systems
o Identify and document the needs and restrictions of users both in and outside Human Resources
o Identify and document the required management reporting and associated dashboard
o Identify and document the exception processing procedures
o Identify and document the purging of old or obsolete data from the system.
• Completes SCEIS data compliance audits/reviews
• Collaborates with the functional area managers and the technology team to convert HR forms to workflows in the adobe experience manager platform (includes requirements gathering, development, testing and implementation)
• Review of all HR files stored on the agency network to determine suitability for further retention or destruction, classifies files/folders according to the sensitivity of the data housed therein
• Other special projects as determined by the HR Director or as driven by agency business needs

INTERVIEW PROCESS
1, 2, possibly 3 interviews via phone and/or video. Local candidates can be in-person

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