Job ID: PA-638806 (97191026)
Project Manager with Budgeting, IT requirements/BA and governance experience
Location: Harrisburg, PA (DOC)
Duration: 8 months (Only Locals)
Experience with formal project management methodology Required 6 Years
4 year college degree or equivalent technical study Highly desired
Experience presenting to groups Required 6 Years
Experience in providing executive briefings Required 6 Years
Exceptional writing skills Required 6 Years
Budgeting experience Required 6 Years
Experience with IT requirements Required 6 Years
Experience with executive level decision making/governance Required 6 Years
Project Manager 3 (PJM3) – Assistance Business Relationship Manager – Establishes and maintains a relationship between IT and the business focused on increasing the business value realized from IT assets, investments and capabilities.
Primary Duties or Responsibilities
Business Relationship Management
• Develop and manage the relationship between PSDC IT and internal and external partners.
• Drive Service Level Agreement (SLA) negotiations to enhance value to the client business unit;
• Ensure the business units understand the technology solution, overall solution delivery, and compliance to governance processes, architecture standards, etc.
• Prepare cost-benefit analyses for projects and assist business stakeholders in prioritizing projects submitted to DOC Information Technology IT Steering Committee. Work with stakeholders and project teams to prioritize requirements (within projects on applications).
• Research, review, analyze the effectiveness and efficiency of existing requirements-gathering processes, and develop strategies for enhancing or further leveraging these processes; and
• Participate in the IT annual budgeting and planning process for the assigned business units, and tracks IT spend.
• Define and sustain change control procedures which discipline the applications development process, ensuring that adjustments to client requirements are effectively rationalized and, when approved, adequately funded.
• As required, manage project teams and working groups; identify requirements, chair meetings, set objectives and goals and timetables; monitor and evaluate the quality, accuracy and outcome of work.
• Monitor expenditures and resources utilization, analyse resources issues and problems and develop alternative resourcing approaches and prepare ad-hoc reports.
• Participate in the development of operating budgets; conduct strategic, risk and/or contingency planning analyses and prepare budget forecasts for ongoing support and renewal and for major projects; identify and choose the most cost-effective solutions that will meet overall service objectives;
• Maintain an awareness of current and proposed technology issues and concerns within the IT industry and recommend potential solutions to meet expectations and forecasted requirements.
• Look for opportunities to leverage technology to achieve business unit objectives.
• Stay abreast of new technologies and their ability to provide a competitive edge to assigned systems. Communicate to internal clients (business system owners) relevant IT innovations.
• Represent the PSDC at internal and external meetings, working groups, committees, discussions and meetings with DOC management, and as required, acts as an alternative for the BRM.
• Plans, creates and conducts presentations to staff and partners on technological trends and developments.
Project Management/Business Analysis
• The Project Manager (PM) directs, administers, manages and facilitates an enhancement, business process re-engineering or developmental project. The Project Manager is the individual ultimately responsible to the agency and project Sponsor. The Project Manager’s primary responsibility is to drive the entire effort from start to finish. The Project Manager must ensure that the project is completed on schedule, within the defined budget and that the final product meets the business, technical, and established quality requirements.
• Plans, directs, controls, and implements projects from their inception through implementation, following the Public Safety Delivery Center’s Project Life Cycle methodology – Project Qualification through Project Closure.
• The focus of this work is on those tasks associated with managing an IT project for its duration, which concludes soon after implementation is complete.
• This work involves developing and managing a project plan; planning, defining, and managing project scope; creating a project schedule; planning resources and budgeting costs; developing a quality plan and performing and assuring quality control activities; defining staffing roles and responsibilities; developing and adhering to a communications plan; and identifying risks, preparing risk mitigation plans, and executing contingency actions.
• Work also involves directing the activities associated with the project of all Commonwealth employees and contracted staff assigned to, and for the duration of the project.
• Work includes:
• Develops and adjusts estimates or ensures team leads adjust and revise estimates for all phases of the project including planning, analysis, design, construction, testing, and implementation.
• Ensures project plan is approved by customer representatives and program stakeholders.
• Ensures changes to project estimates are documented and agreed to by the client.
• Develops the work breakdown structure and detailed project plan, and ensures all work tasks identified are completed.
• Develops, documents, and reports on all required project management metrics.
• Ensures adherence to project scope and documents changes.
• Manages project scope and gains agreement with customer representatives and stakeholders for any scope changes.
• Manages and tracks project progress against the project plan to ensure project is on schedule and takes corrective action if it is behind schedule.
• Prepares status reports for project team, program managers, stakeholders, and the governance board.
• Serves as the primary point of contact for all program-related issues and the resolution of those issues.
• Ensures the final project management evaluation review with appropriate stakeholders is conducted for approval upon project completion.
• Schedules or monitors project status reviews, including program management assessments, software quality assurance work products, and process reviews.
• Notifies and keeps project staff resources informed of project timelines, milestones, phases, work request target dates, and approved executable work package.
• Communicates and works with client and users.
• Coordinates and presents proposals to client.
• Identifies and manages project risk and develops risk mitigation strategies.
• Analyzes and distributes reports on project metrics associated with work items for improvement measures.
• Accountable for the final project management evaluation review with stakeholders.
• Participates in the development of detailed functional specifications for highly complex system development and enhancement projects.
• Reviews and approves test results performed.
• Plans for the implementation of system changes.
• Performs related work as required.