IT Administrative Assistant with MS Office/SharePoint/Access, Google Applications, Adobe, WebEx/GoTo Meeting and documentation experience

Job ID: VA-631675 (92590629)

IT Administrative Assistant with MS Office/SharePoint/Access, Google Applications, Adobe, WebEx/GoTo Meeting and documentation experience

Location: Richmond, VA (VDVS)
Duration: 12+ months
Interview: Phone only (local Richmond candidates only)
THIS IS NOT A HELP DESK ROLE!

SKILLS /EXPERIENCE Required:
Ability to independently perform and complete projects and tasks fully and accurately within designated timeframes. Required 3 Years
Ability to follow, critically evaluate, and improve current ITD processes and procedures. Required 3 Years
Excellent oral and written communication skills Required 3 Years
Strong analytical, organizational, and presentation skills Required 3 Years
Strong ability to collect, track, analyze, and manage data accurately and effectively. Required 3 Years
Excellent PC skills, to include Microsoft Office Suite (2013 or higher) to include Word, PowerPoint, Excel, Outlook, and Access. Required 3 Years
Experience using Google Business Applications (Gmail, Chrome, Maps, Hangouts/Meet, Calendar, etc.). Required 3 Years
Working knowledge of Adobe products, SharePoint, WebEx/GoTo Meeting type services, and various other Internet business productivity applications Required 3 Years
Worked in Commonwealth of Virginia agency position Highly desired 2 Years
Worked with VITA/NG Partnership Program Highly desired 2 Years
Possesses professional and courteous attitude with customers, team members, and vendors, has the ability to communicate clearly/effectively with each Required 3 Years
Possesses excellent customer service skills and is very teamwork oriented Required 3 Years
Possesses excellent problem solving skills and has the ability to utilize resources to resolve problems in a timely manner and independently Required 3 Years
Possesses excellent organization and time management skills Required 3 Years
Ability to lift up to 50 lbs. frequently and can perform repetitive motion to include standing, sitting, reaching, lifting, walking, bending, climbing Required 10 Years
Professional neat appearance and wear/dress in appropriate business casual and/or formal attire as necessary Required 10 Years
Possesses the ability to create documentation on technical issues and solutions that are easy to understand and grammatically correct. Required 3 Years
Bachelor’s degree from an accredited college/university or an equivalent combination of education, training, and job Desired 4 Years
Experience and/or education in the information technology field Highly desired 3 Years
Valid driver’s license and reliable personal vehicle required Required 3 Years
Must have the ability to lift up to 50 lbs (on occasion) Required

Candidates will do phone or web based interviews but are expected to work on site once offices re-open.
Pls note and share with potential candidates: Parking is NOT included and can be a factor in them staying so PLEASE have this discussion with your candidate before submitting. Monthly parking can run $85-$100 a month.
DVS IT Administrative Specialist
THIS IS NOT A HELP DESK ROLE! This person will be supporting the IT team as a IT Proj Coordinator/Admin and background within IT is required.

The IT Administrative Specialist operates in a deadline-oriented, fast-paced environment and is an integral member of the DVS Information Technology Division (ITD). This position reports directly to the DVS Chief Information Officer (CIO)

The IT Administrative Specialist is responsible for the organization and coordination of the DVS IT Division office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. The IT Administrative Specialist provides operational support to the Dept. of Veterans Service headquarters office with assigned duties involving a combination of business process execution, data analysis and management, training and documentation tasks, and performance monitoring and task coordination.

The IT Administrative Specialist provides administrative and programmatic support to the DVS CIO and all of his direct reports. Performs duties in support of the Information Technology Division and all sections that exist under this division: IT Engineering and Support, Cybersecurity and Risk Management, VITA Program Management, and Emergency Coordination Management. This position will: ensure IT databases, spreadsheets, and various other documents are accurate and properly managed, manage and perform IT helpdesk and telecommunications functions, prepare reports and communications for the CIO, and assist the CIO with providing oversight duties to ensure the ITD is operating efficiently and effectively.
Responsibilities:

– Ability to independently perform and complete projects and tasks fully and accurately within designated timeframes.
– Ability to follow, critically evaluate, and improve current ITD processes and procedures.
– Excellent oral and written communication skills.
– Strong analytical, organizational, and presentation skills.
– Strong ability to collect, track, analyze, and manage data accurately and effectively.
– Excellent PC skills, to include Microsoft Office Suite (2013 or higher) to include Word, PowerPoint, Excel, Outlook, and Access. Experience using Google Business Applications (Gmail, Chrome, Maps, Hangouts/Meet, Calendar, etc.). Working knowledge of Adobe products, SharePoint, WebEx/GoTo Meeting type services, and various other Internet business productivity applications.
– Possesses professional and courteous attitude with customers, team members, and support vendors; and has the ability to communicate clearly and effectively with each.
– Possesses excellent customer service skills and is very teamwork oriented.
– Possesses excellent problem solving skills and has the ability to utilize available resources to assess/resolve problems in a timely manner and independently.
– Possesses excellent organization and time management skills.
– Possesses the ability to create documentation on technical issues and solutions that are easy to understand and grammatically correct.
– Ability to lift up to 50 lbs. frequently and able to perform repetitive motion to include standing, sitting, reaching, lifting, walking, bending, and climbing.

Requirements:

Bachelor’s degree from an accredited college/university or an equivalent combination of education, training, and job experience indicating possession of the knowledge, skills, and abilities listed above. Prefer experience and/or education in the information technology field. Valid driver’s license and personal vehicle required.

VA-Resume_Template-631675.docx

VA_E-RTR-631675.doc

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