Job ID: WA-2018-130 (912590821)
QA Lead/PM with readiness assessment, vendor management, change management and risk assessment experience
Location: 640 Woodland Square Loop SE, Lacey WA
Duration: 10 months
b. Scope of Work
In compliance with OCIO Policy 132 the Contractor shall provide Quality Assurance (QA) Services in support of the UTAB Agile Implementation project.
Develop a QA Readiness Assessment that meets the minimum requirements defined in OCIO policy 132.20. An excerpt from the policy follows.
1. The readiness assessment will evaluate at least the following general areas:
The clarity and agreement about the business value to be achieved and whether related measures have been identified. The project objectives to be achieved at completion (using SMART  guidelines).
The overall agency readiness for the project and for the expected organizational model once the project is completed.
The sufficiency of the project planning activities to date.
Project sponsorship and planned governance entities and processes.
The overall sufficiency and commitment of planned project resources, both for the project team and for critical stakeholders and subject matter experts, over the life of the project.
The stakeholder engagement and communication strategy, including both internal and external stakeholders as appropriate.
Planned project methodologies and practice standards.
Acquisition planning efforts.
Vendor management planning.
The sufficiency of Organizational Change Management activities planned over the life of the project, including an initial assessment of the readiness of the organization for the culture change.
Recommended future stages/ gates for the project.
2. The Readiness Assessment Report shall contain the following:
A cover letter addressed to the project sponsor and to the State CIO and signed by the QA provider responsible for the content that attests to the independent preparation of the report. The cover letter should also contain contact information for the preparer.
A summary level assessment of the readiness of the project to proceed, including identification of critical issues that must be addressed prior to the project proceeding.
A high-level risk assessment including the project’s mitigation plans and QA recommendations for mitigation of the risks identified.
A table that summarizes findings and recommendations.
A detailed narrative describing findings and recommendations in support of the summary level readiness and risk assessments and related recommendations.
Develop a monthly QA Report that includes, at a minimum, the following components:
– Executive Summary
– Critical Risks
– Project Progress
– Project Controls
– Milestone Tracking
d. Work Requirements
Solicit information and documents from the ESD IT Systems Manager and Project Manager, attend project meetings, and interview project team members and stakeholders.
Using the acquired information form an independent assessment of the health of the project and project risk. Define recommendations for improvements.
Deliverable Due Date
QA Readiness Assessment September 17, 2018, 9:00 AM PT
QA Report Monthly by the 15th, beginning November 2018
f. Acceptance Criteria
QA Readiness Assessment
Engage the Project Leadership Team in the solicitation of information. Adjust approach, if necessary, to react to their input on process.
Provide a draft report by 4:00 PM PT September 13, 2018
September 14, 2018 9:00 AM PT meet with PM, IT Systems Manager and PMO Manager to discuss feedback and come to consensus on changes, if needed
Update and deliver report to IT Systems Manager September 17, 2018, 9:00 AM PT
Monthly QA Reports
Provide IT Systems Manager, Project Manager, and PMO Manager draft five work days prior to due date.
ESD will review and provide feedback or additional information, if needed, two work days after receipt of the draft.
If needed to resolve feedback, the Contractor, IT Systems Manager, Project Manager will meet to arrive at agreement on content to be included in final report.
The deliverable will be modified, if needed, noted final, and distributed.
Publishing the report constitutes acceptance.